Clear your feet of cumbersome paper

Converting paper documents to electronic format can make them quicker and easier to access and use whilst also offering added security and protection from damage or loss. Our Scanning Bureau service encompasses:

• Scanning of mono and colour documents such as invoices and client files
• Scanning of smaller documents such as tickets and receipts linked to expense claims
• Large documents such as A0 plans, either mono or colour
• Addition of index data such as bar codes or other references for easy document retrieval

How it works

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Collect and Scan

• We collect your files using our own fleet of vans, store them securely and complete the scanning at our site in order to cause minimum disruption to your business
• We provide a full end-end service including preparation of documents by removing fastenings, clips and staples
• Blank page removal software means you only pay for the information you want
• If you need access to the files whilst we’re processing them, we can offer an urgent retrieval process

Supply electronic files

B2 supplies your documents to you in electronic format, most commonly PDF. These files can be passed to you in various different ways:

• DVD, with encryption for secure data transfer
• Electronic transfer for storage in you own copy of mstore, Arena’s own software to electronic document and records management ( EDRMS)
• Our hosted service is a secure online repository which allows you to store, search, view, share and print documents, 24 hours a day, 7 days a week from anywhere with an internet connection

Return or destroy

Once you have approved the electronic files, we can shred the paper documents in our industrial shredder, or return them to you. Shredded documents are pulped and recycled in line with our environmental policy.

With this service, you do not have to make any bulk capital outlay as we only charge as each stage of work is competed. Large archives can be tackled in stages or as regular collections, to provide the conversion benefits with minimal impact to your cash flow.